Job Detail

Senior Project Administrator for Department of National Defence Canada

Senior Project Administrator for Department of National Defence Canada

MDOS Consulting
Ottawa ON
Contract
Category : Management Consulting Salary : Experience(s) : 15 Year

Overview

We are looking for Senior Project Administrator for Department of National Defence Canada with a Security Clearance Level of Secret

About MDOS Consulting

We are looking for Senior Project Administrator for Department of National Defence Canada with a Security Clearance Level of Secret

1. The Bidder must clearly demonstrate that their proposed resource has, as a minimum, one-hundred and twenty (120) months of experience at the senior project administrator level in the last one-hundred and eighty (180) months providing administrative services to projects within the Department of National Defence or other Federal Department or Agency. The experience must include a minimum of 24 months of combined experience in a minimum of four (4) of the six (6) administrative areas below in a project environment:
1) Experience in the use of Civilian, Military or Other Forces* Personnel Management policies, procedures and systems;
2) Provision of assistance to the Unit/Corporate Security Officer, involving, but not limited to, creation of Consolidated Secret Network Infrastructure accounts, Visitor Clearance requests and processes, pass control procedures and supporting reporting requirements;
3) Maintaining and tracking financial transactions for project’s financial budget at the Section Level, performing a variety of tasks such as account verification procedures, maintaining a “procurement” database for contract information including verification and validation of the contract’s terms and conditions prior to submitting invoices for payment; ensuring proper financial authorities are obtained as necessary and maintaining a delegation of authorities database for delegated authorities.
4) Making travel arrangements for staff members and contractors, maintaining supporting information and databases in response to policies, procedures and systems, and ensuring claims and/or reimbursements are properly accounted for;
5) Coordination of Access to Information or other Corporate requests and consolidating responses for Section Head approval,
6) Coordination and implementation of facilities management policies, procedures and administration, including accommodation requirements; asset management reviews and audits; and secure conference rooms and equipment reservations.
*Other Forces are defined as any regimented organisation where a combination of civilian and regimented forces have unique policies and procedures specific to the organization in project administration. Includes but is not limited to organizations such as Royal Canadian Mounted Police, Canadian Coast Guard, or Provincial Police bodies, etc.
This must be demonstrated by providing complete details of the experience, at a minimum, the following must be provided:
• Name and description of client organization and relevant experience;
• Timeframe (from-to dates month/year);
• Description of the roles and responsibilities for each project;
• Detailed example(s) demonstrating the relevant experience; and
• Reference* (Name, phone number and email address) for each project
*Reference checks will only be conducted to confirm the information provided, such as task types, completion verification, and adherence to timelines.
2. The Bidder must clearly demonstrate that the proposed resource has hands-on experience in the use of Departmental Enterprise Resource Planning systems. The resource must have within the last 120 months, a minimum of 24 months of experience working directly with each of these types of software application systems:
1) Records, Disposal and Information Management System (RDIMS) or similar corporate records management systems for maintaining project documentation and records;
2) Civilian/Forces Human Resource Management Systems or other similar corporate human resource management system;
3) Corporate financial management systems for project and section asset maintenance, tracking financial transactions and expenditure;
4) Temporary and minor travel arrangement corporate tools to process travel requests and supporting expenses.
This must be demonstrated by providing complete details of the experience, at a minimum, the following must be provided:
• Name and description of client organization and relevant experience;
• Timeframe (from-to dates month/year);
• Description of the roles and responsibilities for each project;
• Detailed example(s) demonstrating the relevant experience; and
• Reference* (Name, phone number and email address) for each project
*Reference checks will only be conducted to confirm the information provided, such as task types, completion verification, and adherence to timelines.

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